Privacy Notice for Applicants, Freelancers, Employees

This notice supplements our main Privacy Policy.

Your relationship with Super Copy Editors, whether as a job applicant, independent contractor, or employee, involves personal information that we handle in connection with hiring, onboarding, and work-related processes. This document explains how we collect, use, and protect that information in addition to the practices described in our primary Privacy Policy. The main Privacy Policy governs our general data practices and should be read together with this notice.

1. Information We Collect

Depending on your relationship with us (applicant, contractor, or employee), we may collect:

Contact details: name, address, phone number, email, photo
Identity and legal status: date of birth, Social Security or taxpayer ID, right-to-work documentation
Work history: employment and educational background, résumé, cover letter, references
Work records: performance reviews, job duties, contracts and agreements
Payroll and benefits: banking info, insurance, tax details (for employees)
Communications: emails and messages you send us in connection with work
Other relevant information: criminal convictions and offenses, information relating to health or accommodations if voluntarily provided

We collect most of this information directly from you, but sometimes from third parties such as references or background check providers.

2. How We Use Your Information

We use this information to:

Evaluate and process job applications.
Manage hiring and onboarding.
Administer contracts and work arrangements.
Communicate with you about your role or application.
Comply with legal and regulatory requirements.
Run our business effectively.

If you are hired or contracted, we continue to use your data to manage your working relationship with us.

3. Sharing Your Information

We may share your information with:

Service providers who help with recruitment, payroll, benefits, or IT support
Government agencies or authorities when required by law
Auditors, lawyers, and professional advisors as necessary

We do not sell personal information collected in this context for cross-context advertising or monetary value.

4. Data Security and Retention

We take reasonable steps to protect your personal information from unauthorized access, loss, or misuse. We retain your data only as long as necessary for legitimate business needs, legal obligations, or as required by law.

5. Your Privacy Rights

You may have rights to:

Access the personal information we hold about you.
Correct or update inaccurate information.
Request deletion of your personal information, subject to legal or business retention needs.

If you are located outside the U.S., you may have additional rights under applicable local laws (for example, rights under EU/UK data protection laws).

6. Contact Information

If you have any questions or concerns as to how your personal data is collected and/or processed, you can contact us using one of the following methods:

Submit a request via email: Privacy Information Request

Or mail your request to:

Last updated: Dec. 26, 2025